Application.
This section shall apply to all departments, bureaus, agencies and offices of the
county. Notwithstanding any other provision of this chapter, no county official, employee
or appointee shall incur any liability on behalf of the county under contracts of
any kind, including but not limited to purchase orders, unless sufficient funds have
been encumbered or otherwise made available for such liability.
(b)
Verification of funds availability and encumbrances for contracts.
The purchasing agent and the chief financial officer shall encumber funds for department,
bureau, agency or office contracts, at the appropriate fund, account and center level,
with an established dollar amount which is within the approved line item budget for
such department, bureau, agency or offices, unless funds are otherwise made available.
Each department, bureau, agency and office head shall be responsible for maintaining
appropriate internal expenditure and order controls to ensure that the authorized
contract amounts and appropriations are not exceeded. No encumbrances shall be made
if funds are not available for such purposes, unless the chief financial officer deems
the expenditure critical and identifies supplemental appropriations.
(Res. No. 13-0052, 1-23-13)
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