§ 102-379. Review of financial responsibility for request for proposals.

(a)

Purpose. To establish procedures to determine the responsibility of a prospective proposer.

(b)

Policy. It is the policy of the county to determine a firm's financial responsibility in order to determine the firm's capability to successfully perform the work.

(c)

Procedure. The department of purchasing and contract compliance RFP solicitation documents shall include that the following documentation shall be required in request for proposals for submittal in order for the department of finance to complete its financial review:

(1)

Provide financial statements for the last three years, including income statements, balance sheets, and any changes in financial position.

(2)

Proposer's most recent Dun and Bradstreet, value line reports or other credit ratings/report.

(3)

Identify any evidence of access to a line of credit or letter of credit.

(d)

Evaluation. The department of purchasing and contract compliance and the department of finance shall conduct a financial evaluation as part of the financial responsibility determination for the proposer who submitted the best responsive proposal using the following criteria:

(1)

Have adequate financial resources to perform the contract, or the ability to obtain them;

(2)

Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(3)

Have a satisfactory performance record. A prospective contractor shall not be determined responsible or nonresponsible solely on the basis of a lack of relevant performance history;

(4)

Have a satisfactory record of integrity and business ethics;

(5)

Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor or subcontractor);

(6)

Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them; and

(7)

Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(Res. No. 13-0052, 1-23-13)