§ 102-357. Procurement records.

(a)

Contract file. All determinations and other written records pertaining to the solicitation, award or performance of a contract or purchase order shall be maintained by the county in a contract file by the purchasing agent.

(b)

Retention. All procurement records shall be retained and disposed of by the county in accordance with state retention guidelines and schedules for local governments and approved by the board of commissioners. If a contract is being funded in whole or in part by assistance from a federal agency, all procurement records pertaining to that contract shall be maintained for three or four years, as applicable, from the closeout date of the assistance agreement or the final disposition of any controversy arising out of the assistance agreement.

(c)

Public access. Procurement information shall be a public record to the extent required by the laws of the state.

State Law reference— Records management programs for local governments, O.C.G.A. § 50-18-99.

(Res. No. 13-0052, 1-23-13)