§ 102-447.1. County-maintained records and reports.

The

effectiveness of this program will be measured by a review of data indicating SBE participation as prime contractors, subcontractors and suppliers. In order to ensure the effective tracking of these efforts, the following shall be done:

(1)

On eligible projects, each contractor shall continuously maintain, compile, and provide to DPCC, monthly information relating to its use of SBEs on the county project. This information may include without limitation the following information for each of the SBE subcontractors and suppliers utilized by the contractor on the county project: a description of the categories of contracts awarded to SBEs; the dollar value of contracts awarded to SBEs; and contact information for the SBEs. Additionally, the contractor shall provide information regarding its progress toward attaining the SBE goal on the eligible county project.

(2)

Within 30 days after the end of a contract in which there was an SBE goal, each contractor shall provide DPCC with a report that summarizes the outcome of the project information, including without limitation: the identity of and contact information for each SBE to whom the contractor has awarded a subcontract or supplier agreement; the type of work performed or supplies provided by each subcontractor/supplier; the dollar value of each of the subcontracts/supplier agreements; and the total percentage of the value of the county contract subcontracted to SBE subcontractors and/or suppliers.

(3)

DPCC shall track information regarding every county contract on which the prime contractor is an SBE or on which an SBE is part of a joint venture team serving as the prime contractor. The information shall include the name and contact information of the SBE, the type of contract and the dollar value of the contract.

(4)

DPCC shall prepare a consolidated report based on a compilation and analysis of the reports submitted by each contractor regarding the county's use of SBEs as prime contractors. The consolidated report will identify and assess the awards to SBEs of county contracts, prime contractors' use of SBE subcontractors and suppliers, prime contractors' progress in achieving SBE subcontract goals and other SBE development and contracting efforts. Specifically, DPCC will maintain records and prepare reports showing:

(a)

Awards to SBE subcontractors and suppliers, including names of contractors and subcontractors, nature of the work/services performed, and the percentage of SBE participation per contract. Fulton County will obtain regular reports from prime contractors on their progress in meeting contractual SBE commitments;

(b)

Specific efforts by contractors to identify and award contracts to SBEs;

(c)

Electronic lists of direct mailings by contractors to SBEs;

(d)

County contracts awarded to SBEs or prime contractors in which an SBE was a joint venture partner. This information shall include without limitation the name and contact information of the SBEs, the type of contract and the dollar value of the contract.

(e)

Pre-bid conference information as it relates to the small business enterprise program;

(f)

Requests for assistance from SBEs interested in bidding/proposing on Fulton County contracts and subcontracts;

(g)

Attendance of SBEs at county-sponsored workshops, seminars and training programs; and

(h)

Efforts to assist SBEs in acquiring bonding and insurance.

(5)

DPCC will submit annual SBE participation reports to the Board of Commissioners. These reports shall include a summary of the information described above, plus an analysis of the total dollar value of county contracts/subcontracts awarded to SBEs during the preceding year, categorized by prime contracting dollars, subcontracting dollars and supplier dollars. The percentage of the total dollar value of these contracts that was awarded to SBEs during the preceding year shall also be provided.

(Res. No. 16-0864, App. A(F), 10-5-16)