§ 102-252. Employee services fund.

(a)

There is hereby established a fund to be known as the employee services fund, into which shall be deposited all revenues derived from commissions on sales from vending machines permitted by Fulton County on premises owned or used by Fulton County and its employees, agents, and invitees. The purpose of the fund is to benefit Fulton County by improving employee morale by funding certain employee-oriented functions and events and other charitable purposes not otherwise provided by the public or other available funds.

(b)

The management of the fund and all disbursements from the fund shall be under the control and supervision of a committee composed of the county manager, the director of finance, the director of personnel, and the chairman of the board of commissioners, or his or her designee. The committee shall elect its own chairperson from among its members and shall meet at least once annually to plan for future operations of the fund and disbursements therefrom. All actions of the committee shall be recorded in public minutes, and such minutes of the committee shall be authorization for any disbursements from the fund.

(c)

The duties of the committee shall be to:

(1)

Establish general policies in regard to new vending machines and operations on Fulton County premises, provided that nothing herein shall authorize the committee or any member thereof to enter into any contract or otherwise bind Fulton County with respect to the existence or operation of any vending machine, except as specifically permitted by the board of commissioners;

(2)

Establish policies with regard to the use of and disbursements from the fund;

(3)

Appoint a Fulton County employee who shall be responsible for all vending machine commission revenues pursuant to the policies approved by the committee. The person so appointed shall have continual responsibility for vending machine operations and commission revenues therefrom or related to the fund. All commissions from vending machine revenues shall be deposited promptly into the fund not less than once weekly;

(4)

Designate persons authorized to sign and approve disbursements from the fund; and

(5)

Take all other action necessary to accomplish the purposes of the fund and this section.

(d)

All funds shall be deposited and maintained in a separate segregated fund on Fulton County's general ledger system in the name of the employees services fund, and shall be considered separate and distinct from all other county funds. The director of finance shall serve as treasurer for the fund and shall be responsible to establish an adequate system of recordkeeping for the funds to reflect all receipts and disbursements.

(e)

All purchases and other disbursements from the fund shall be made by the persons designated as provided above. All financial records relating to the fund shall be approved and audited by the internal audit division of the department of finance and shall also be subject to the general Fulton County audit.

(93-RC-571, §§ 1—5, 10-20-93)

Cross reference

Boards, commissions, etc., § 102-601 et seq.