§ 101-38. Budgetary controls over expenses.

(a)

Staffing. All staffing for each individual commissioner's office shall exist and be implemented in accordance with the provisions contained in exhibit A attached the resolution adopted on February 17, 1988, and incorporated herein entitled "Commissioner's Personal Staff Members." Each commissioner may have his or her clerical staff persons selected with the assistance of the clerk to the commission.

(b)

Office cost centers. The director of finance immediately shall establish a separate cost center for each commissioner's office with separate expense accounts for furniture, equipment, stationery, postage, long distance telephone charges, and general office supplies. The commission chairperson is allocated an annual budget for his or her office's cost center in the amount of $10,000.00, and each other commissioner is allocated an annual cost center budget of $6,000.00.

(c)

Transportation. The county shall lease an automobile for the use of the commission chairperson. The county's payment obligation under said lease shall not exceed $350.00 per month. The county also shall pay for gasoline, maintenance, and repair for said automobile. Each other commissioner may utilize an automobile from the county motor pool for transportation as needed in order to accomplish specific commission-related business (which purpose and the expected duration thereof shall be so designated at the time said automobile is checked out from the motor pool). At the conclusion of each said use, said commissioner shall be reimbursed by the county for all documented expenses (e.g., gasoline, oil, tire repair, etc.) incurred in connection with said use of said automobile by said commissioner. For travel by a commissioner in his or her personal automobile for specific commission-related business, said commissioner shall be reimbursed by the county for incurred mileage expense at the prevailing U.S. Internal Revenue Service rate of allowance. Said commissioner shall submit a written request for said reimbursement and shall designate therein the specific commission-related purpose for said travel. The county shall pay no commissioner automobile expenses or charges except as provided in this subsection. Other than as provided in this subsection for the commission chairperson, the county shall not lease automobiles for the use of commissioners. The county manager, county attorney, and finance director hereby are authorized and directed immediately to review all existing such automobile leases and to negotiate their cancellations in such a manner that the county will not be prejudiced. Any such currently leased automobiles for which such lease cancellation cannot be achieved shall be assigned to the county motor pool for general use.

(d)

Travel. Each commissioner is allocated an annual travel budget of $50,000.00 for specific commission-related business outside of Fulton County, including professional conferences and conventions. The finance director shall establish a separate travel account for each commissioner. Travel per diem for food and lodging shall be paid from said travel accounts when documented by the submission of receipts or other proofs of payment of said incurred expenses. Prior to undertaking each period of county travel status hereunder, said commissioner shall submit a written memorandum of travel to be maintained by the finance director with said commissioner's travel account. Said memorandum of travel shall specifically designate the travel destinations, the commission-related business and purposes of said travel, and the planned duration of said travel. Said memorandum shall also comply with Fulton County's Personnel Policy and Procedures for travel, training, parking automobile allowance and mileage reimbursement, No. 209-16. Funds allocated to annual travel budgets may be transferred from the travel expense account to any other operating account of the commissioner's office. Funds from the operations accounts, other than risk management-related accounts, may be transferred into the travel and training budget.

(e)

Monthly report. The finance director shall provide to each commissioner a monthly budget status report regarding all of said commissioner's accounts.

(Res. of 2-17-88; Ord. No. 18-1040, 12-19-18)